Straightforward pricing.

Format Projects is practice management software for architects, engineers, and designers. It handles the operational layer between your project work and your books — helping you set fees with confidence, understand whether projects are profitable, track budgets and schedules, and make better decisions about growing your team. Think of it less like a to-do app and more like the financial and operational dashboard your office has been missing.

Format Projects is built for architects, engineers, and interior designers who run small, project-based practices — especially those who are wearing all the hats and want a more structured way to manage operations. If you're writing proposals based on gut feelings, setting rates without much data to back them up, or generally feeling like you're doing a lot of guessing, Format Projects was built for you.

Most project management tools are built for tracking tasks — who's doing what, by when. Format Projects operates at a higher level: it helps you understand how your projects and your overall firm are actually doing. Think of it less like a to-do app and more like the operations dashboard your office has been missing. That said, features like time tracking do integrate into your day-to-day workflow — it's not either/or.

No — and that's intentional. Format Projects is designed to help you understand and track your financial data, not to process it. You'll still use your bank or accountant for payroll and invoicing, but Format Projects gives you the numbers you need to make those decisions with confidence.

Unlimited. Our plans don't cap the number of active projects, so you'll never pay extra just because you're busy.

Each plan includes unlimited employee accounts, billed at a flat rate per additional user per month.

Yes. Every plan includes role-based permissions, so you can decide who has access to sensitive data like billing and financials. Keep project details away from interns. Limit project creation to principals. It's up to you.

You can deactivate employee accounts at any time. You'll only ever be billed for active accounts in a given month.

Both plans include unlimited projects, unlimited employee accounts, full project tracking (budgets, schedules, scope, and services), and contact management. Premium adds the features you need once you're ready to go deeper: time tracking and timesheet review, billing rate analysis, profit projections, expense and revenue tracking, staffing plans, and project invoice tracking. If you're primarily focused on keeping your projects organized and your proposals grounded in real data, Essential covers it. If you want to understand how your firm is actually performing financially — and start making staffing and billing decisions based on that — Premium is the step up. Plans can be canceled and changed at any time.

As small office owners ourselves, we know how valuable your time is. We made onboarding as quick as possible — within about 15 minutes you should be up and running with the essentials in place. From there, you can fill in historical project data whenever you have a moment. There's no pressure to have everything entered before the tool starts being useful.

Format Projects was built by Format Architecture Office, a small architecture and design practice in Brooklyn, NY. We started our firm over a decade ago and spent years guessing at things we shouldn't have had to guess at — fees, rates, whether a project was actually profitable. We built Format Projects to stop guessing. We offer it now because we know we're not the only ones who've been there.